Hello, I'm WESTWORLD Institute of Technology's
Virtual Production team leader, Jiyong Park
During this time, we are going to take a look at
The planning stage that utilizes brainstorming and goal-setting
Planning stage: brainstorming and goal-setting
Today, movies, dramas, realistic contents
are examples of the wide range of video content field that continues to change
The core of this change
Is creative idea
The development of video content field
Not only uses technical developments, but also new and innovative ideas
To provide new experience to the audience and the consumers
In this process, creative ideas
Have more meaning than simply creating a new story
The way we interact, the way we tell stories
Even the way we develop new techniques are influenced by it
Discovering creative ideas
Require systematic approach, teamwork, and communication
Therefore, creativeness is something that can be
Continuously developed and grown together
Before we move onto the main subject
I want to take a quick look at
An example from the project I experienced
In the Netflix series, Black Knight
I ran the Virtual Production team
For this creation, we mostly used new ideas
To create new workflow, and thus everything
Was carried out using new methods
Looking back at this whole process and thinking about it
It was very hard and many things went wrong
These things, as I will mention in various examples today
Are things that we didn't check thoroughly
And since we carried out the process carelessly
Many problems arose
Especially, in the most important process of
Goal-setting and planning part, the whole staff
Wasn't on the same page in terms of the storyline
The unreal environment that we worked on for three months
Were so different from the director's thoughts
So we had to re-work on the parts that didn't match
Then the unreal environment of the project that we worked on for 5-6 months
Didn't quite match up to their needs
So we had to work on it again
All of these, as a result, created many problems
In resources, budget, money, and staff
In order to solve these problems
In the next project, we set a clearer purpose, plan, and process
As the main focus in order to minimize errors
Coming back to the main point
Creative idea is the start of all creation process
The important part of this process is freely searching for ideas
And strengthening the ability to grow this idea into a realistic solution
Since realistic content isn't all about storytelling
Utilizing new, various techniques accordingly
Is essentially needed
The ability to have new ideas and developing them
Helps in various aspects
The content I will talk about today
Are the new aspects that are used in my workplace
The methods about the brainstorming process of R&D
Whether you're working as a team or alone
These things can be applied in all situations
Brainstorming, this is the foundation of producing ideas
We carry out the process in three steps
Brainstorming process 1 First, we set the goal and share it
Our goal is to quickly come up with as many ideas as possible
But before that, sharing those ideas completely
is what we put our basis on
We prioritize quality over amount'
And the process continues once all ideas are on the same page
We proceed quickly, but not carelessly
And I always focus on increasing the quality
Brainstorming process 2 Second, we construct the environment
We create a comfortable, open environment that can induce creative thinking
We allow participants to freely share their ideas
And the free, comfortable environment that I mean here
is providing meeting that excludes the superiors
And creating environments where they can form their own networks
Unfortunately, if the superiors such as team leaders and the heads participate in the meeting
The participants hold back their thoughts because they want to appeal to the superiors
And this creates an environment that prevents good ideas
So we try to provide a space of their own as much as possible
Brainstorming process 3 The third one is time limit
To be honest, carrying out all work with enough spare time
is a good way to increase the quality
But ideas cannot be dragged for a long time
So we set a time limit in each brainstorming session
to increase concentration
Things like these urge the idea production
to be carried out within the limited time
Brainstorming proceeds after research in documents and market And after researching documents and the market
We invest a certain amount of time in idea development
in order to add more quality to the ideas
For example, after we have our basic meeting this week
We would tell them to think about it by themselves before gathering again next Wednesday
This provides them time to research on their own
This also has a precise time limit
Increasing the productivity of the individual research time
The most important part, idea selection All parts are important, but this part is the most important
It's the step that prepares to actually carry out the ideas
We categorize and analyze the ideas
According to its topic and usefulness
Each idea is analyzed of its realistic possibility and potential value
On the chosen idea, a simple model
Or concept is proven and produced
We put great importance on
producing a visual representation
By visualizing ahead of time, the potential of the idea
can be drawn out
As the same image in everyone's thoughts, in the same way
These idea selections proceed through brainstorming
But for directional unity, the PD of the project
Or the manager mainly decides
Through this, many ideas are combined
And pieced together into one image
By selecting ideas and repeatedly improving and developing them
We move onto the stage of actual implementation
The project manager proceeds with the resources
Or the staff designation that can implement the ideas
Through this, idea implementation work is carried out
The important part of this is that
The primary idea, according to its implementation
May be altered from the original purpose, so we have to accept that
And be open-minded for various possibilities
By collecting feedback from inside and outside the team
We develop and work to reach the final goal through alteration and improvements
Discovering creative ideas
Happens through systematic approach and continuous improvement processes
These processes, through practice and repetition
Discovering creative ideas happens through systematic approach
And continuous improvement processes
These processes consist of practice and repetition
And the strengthening of ability to develop creative ideas
As I mentioned before, all these parts
Have importance in handling the situation flexibly
In the next step, we are going to take a closer look at
The importance of goal-setting that will effectively lead our hard work
Without a clear goal, our ideas and work
Cannot be determined whether they're heading towards the correct direction
Especially when the goal is difficult and the content is massive
The precise directionality is very important
Let's take a look at several reasons why goal-setting is important
Why goal-setting is important 1 Clear goal gives direction to our hard work
It clearly sets where we need to go and what we need to reach
Especially when we proceed as a team
It's an important aspect that leads us to the same direction
Why goal-setting is important 2 The next one is motivation
Detailed and challenging goal gives motivation to the individual and the team
We first start off with non-existent content
And begin imagining freely
This can be easily weakened and dispersed
For motivation, we must give continuous sense of purpose
Sometimes, while we work, we have these thoughts:
What am I doing right now?
What am I going to do after this?
The sense of purpose can sometimes become vague
The most important thing in these situations
was going back to our original mindset
These things can be possible
Only with a clear purpose
Please keep it in mind
Why goal-setting is important 3 The next is measuring achievements
I don't really like the word achievement
But I'll tell you the reason
Why I said "measuring achievements"
A goal provides the standard
For measuring the achievements of our process
If we don't have a purpose
We don't have a standard for the work that we're carrying out
And therefore, we cannot determine if we're doing good
Or if we're not accomplishing much
Therefore, setting goals like these
Allows us to check the state of our process
And by seeing how far we have come
We have a standard that can make us feel rewarded
Also, if we can estimate when the work will end
It will drive us to work hard until the end
I'll tell you about effective goal-setting
When we deliver a content, in order to deliver the information clearly
We have all heard of this rule ever since we were young
5W1H for clear deliverance of information It's called 5W1H
There are many commonly-used standards for setting goals
Out of those, our team implements
The following two methods
Effective goal-setting method 1 The first is the SMART standard
There are five standards in this
SMART method for goal-setting First, it has to be specific
Second, it has to be measurable
Third, it has to be attainable
It has to be relevant
And be time-bound
We set our goal according to these rules
Effective goal-setting method 2 The next is setting a long-term goal
And setting short-term goals for steps to reach the final goal
This provides the specific steps that can be proceeded
While looking at the bigger picture
Effective goal-setting method 3 Then, it's flexibility
As I've mentioned already, as time passes
The situation can change
The goal should be able to be altered flexibly
And if needed, the goal needs to be re-determined and adjusted
Rather than spending too much time on setting the perfect goal
It's important that we accept that we may fail
And quickly move on to set and specify the goal
If we realize that it wasn't the correct goal
We have to flexibly make changes and move on
We use the word, "goal", but the most important part is
learning about the process
that works toward the goal
Preparation step: Schedule management and documents for planning
We will now take a look at the preparation step
That involves schedule management and creating documents for planning
We will learn about
The importance of time management and pipeline-setting
In my personal experience, during the initial stage of the project
If there was no proper timeline
Our team would be chased by the deadline
This influenced the quality of our project
And induced excessive stress from work
Through this experience
I recognized the importance of project management
I will talk about this further later on, but
in the basic timeline setting of a certain project
If there's no exact plan
The needed number of staff may not be fully set
And this may lead to massive workload of the existing staff
I'll tell you about the basis of project timeline setting
The basis of project timeline setting 1 : goal justification and work breakdown From the start of the project to the end
We have to clearly set the goal we need to reach
Work breakdown, as we call it
It divides up the project in small increments of work
And estimates the time each work will take up
And the part that analyzes and performs the dependency between these work
The basis of project timeline setting 2 Decide the order of work
Next, apart from the timeline
We set the pipeline
It's for us to understand the flow of each step of the project
And assign the resources and time needed for each step
Just as I've mentioned earlier
There may be changes during the project process
So the timeline and pipeline needs very flexible
possibilities for the schedule
Next, all the team members
need to understand the current state and progress of the pipeline
And in order for them to respond to changes efficiently
The team communication has to be strengthened
Setting the time- and pipeline of the project
is the core of success of the project
Thorough planning and time management are essential aspects
That allow the project to reach the desired quality within the time and budget
If you just hear about the general theory
You may wonder if it can actually work out this perfectly
Actually for me too
I do always try to carry out the project this way
However, it often fails to proceed this way
There are many urgent projects that don't allow us time to plan
Even if we can't plan like this for every project
As long as we repeatedly create plans
grasping the overall flow of the project
and flexibly reacting to changes
will become our increased abilities
Also, pipeline building and sharing
To all the members participating in the project
are very positive influences
Knowing about what their job is for
And knowing what their next job is
Increases the efficiency of the overall work
Next, as I have mentioned earlier
I will now tell you about the visualization of the plan, such as the timeline
The visualization of the planning document
is a very important process in delivering the idea
And convincing the others
The complex things that are difficult to be delivered through text
Are expressed visually, which increases understanding of the message
And allows more effective communication
Today, we are going to learn about
The traditional and new methods of plan visualization
We'll take a quick look at the traditional method
There are many various methods
But we'll only explore the main ones
Traditional ways to visualize plans 1 The first one is creating a slideshow
Utilizing presentation softwares such as Powerpoint
is the most basic and common method
Combining texts, images, and graphs
can deliver the idea clearly
Traditional ways to visualize plans 2 The next one is image creation
Various graphic design softwares such as Photoshop and Illustrator are used
to create a customized image
Through this, ideas can be visualized originally and professionally
Traditional ways to visualize plans 3 The next is prop creation
Physical models
And props are produced to implement ideas
It's especially useful for design-related projects
And by showing the actual representation of the idea, understanding can be enhanced
Next, I'll tell you about the new methods
These new methods don't replace all of
the traditional methods
But they add onto the existing methods
And can be used effectively
New methods to visualize plans 1 The first is to utilize unreal game engines
Real-time 3D visualization that utilizes real-time game engine, the unreal engine
Brings up the plan to another level of dimension
The user can explore the 3D environment real-time
and apply the changes
Especially for unreal engine, being able to use many libraries
For free, is the biggest pro
Just like this, visualizing 3D
has another software for it
New methods to visualize plans 2 It's a software called Disguise
This is an advanced 3D visualization tool
Especially for events and stage design
It provides a strong visual experience
Through real-time rendering
It enhances the project's visual quality
Pros of new visualization method For these new methods, budget and staff
resources are not required in large amounts
And just one person in front of a computer
Visualizes the whole thing in advance
to check if the certain project is realistically possible
And see if there are any additional aspects needed other than the plan
If there are needed aspects different from the plan
They can determine the needs in advance
These new methods, allow the needed budget
to be sponsored additionally using these as data
So it's a way to reduce budget for the proceeding project
Looking another side, the participants
can form a unified image together
Allowing them to prepare towards the same direction
The game engine, unreal engine, that you will be learning in this process
doesn't conform to just realistic content production and game production
It can be utilized in various fields
is what you should acknowledge
The traditional method still stands because of its approachability and familiarity
But the new method, for delivering complex and innovative ideas
is the most effective
Visualization using real-time rendering
can give deep understanding and sensation to the audience
And this becomes a strong tool for delivering plans
Using a good amount of both traditional and new methods
will help you effectively deliver your ideas
The development of visualization techniques
is opening up infinite possibilities for us
As I mentioned before, real-time rendering technique
In terms of how we visualize and share ideas
is changing the paradigm
Utilizing these new tools
We can take the complex concepts of the project
And make it easier to understand for everyone
This increases the possibility of the project's success
Through the 3D environment that changes real-time
And by providing immersive experience to the audience
This just doesn't end with sharing the idea
It forms a emotional connection to the project
That the audience can feel
Especially for business proposals where persuasion is important
And for creative projects, this is a very important aspect
In conclusion, visualization of plans
Utilizes various tools and techniques
To produce the maximum effect, as the starting point
Mixing the traditional and new methods accordingly
And matching the project's goal and the customer's request
to choose the most optimal method, is the most important
Whatever your proposing idea is
Through effective visualization
I hope you maximize the value of that idea
Ultimately, bring out the success of the project
Execution step: securing resources and producing data
The next is the execution step of securing resources and producing data
All projects rarely have jobs that one can do alone
Usually, other people and many equipments are needed
The success of a project depends on securing the resources on time
and the ability to use these efficiently
The required resources for project execution
Especially securing the staff and understanding the needed software and techniques
is the main focus
The correct team formation and good choice of tools
are the foundation for reaching the project goal
And through these, we can smoothly proceed with the project
Securing human resources 1 Determine the required abilities
This not only includes technical abilities
But also teamwork, problem solving, and communication abilities
Securing human resources 2 To find the right worker
First consider the staff inside, then recruit more from the outside if needed
Or we utilize outsourcing
By clearly stating the job description
We look for staff that correspond with the project requirements
Securing human resources 3 Team composition
In order to reach the project goal
form a team that possesses various backgrounds and expert knowledge
Clearly define the role and responsibilities of each team member
And let them understand how they will each contribute to the project
These things may only seem important to
The managers that carry out the project
But through my personal experience, these things
For those looking for jobs, those participating in the project
And even those working alone, are important aspects
For those looking for jobs
Viewing in the perspective of the recruiters
And considering these together with the understanding of the position they're applying for
during preparation of the interview, is very important
In the perspective of the interviewee, the interviewer is the client
If they can understand the client's needs and their own abilities
They will have much more areas they can appeal with
Even in the perspective of those working alone
Understanding their own abilities and composition of the project
And heading towards the goal, are essential requirements
Understanding the required software and techniques 1: Analyzing technical requests Next, in order to reach the project goal
We need to understand the needed software and techniques
This can include development tools, design softwares
and project management tools
Understanding the required software and techniques 2: securing resources To secure the required software techniques, we plan the budget
and purchase or subscribe to required licenses
Also, for the team members to effectively use the tools
We provide classes and training sessions
Understanding the required software and techniques 3: technical preparation For efficient execution of the project
We guarantee accessibility to the required software and techniques
This allows smooth communication and teamwork
And it's an important role for the project process
Let's make a presumption
There are many softwares and tools in the world
Let's say that you want to get hired
At a company that produces 3D content
Then which tools will you study?
If people say that they mainly use tool A
And many people study it
Will you also study tool A, for those reasons?
The company that you're aiming for
May not use tool A at all
This relates to the goal-setting talked about earlier
Studying the tool is ultimately for getting a certain job
Need to study the tools that the projected company uses The types of tools that your targeted company uses
needs to be researched
This is the step of matching to the needs of the recruiters
Successfully leading a project
Doesn't end with having good ideas
Securing workers accordingly and clearly understanding the required techniques
play very important roles
Effective team formation and securing the required tools
allow smooth procedure of the project
Eventually provide a strong foundation for goal accomplishment
Let's take a look at good strategies
For producing data at the execution step
Data production plays a core role
in the project execution step
In this process, we specify the vision of the project
And transform ideas into reality
In our project, we started off with no clear strategy
And went through great confusion in the middle
Through this experience, I realized how important
systematic preparation and clear strategy are
Taking this experience as an example, I want to talk about
strategies to effectively produce data at the execution step
I will tell you about the goal-setting of data production
Clear goal-setting is very important
Before producing data, set the clear goal
about what you want to accomplish
This is the process of defining the projected goal
Through the messenger that the data is trying to deliver
This branches out from the pipeline setting I talked about earlier
Based off of that and the goal, the related content and visual data are produced
All data has to support and emphasize the goal
Utilize the various abilities of the team
and approach the data production process in various angles
Utilizing each team member's expertise actively
in the data production is important
In the production process, time and other resources has to be managed efficiently
Through clear schedule plan and resource distribution
The project proceeds smoothly
After going through all these processes, we receive feedback
Through continuous examination and feedback during the data production process
The content and design are gradually improved
This can be done inside and outside the team
It's essential for increasing the quality of data
Through systematic plans, utilizing the team members' abilities
And continuous feedback
We can produce high-quality data
that matches up to the project goals
What I learned from my experience is that
Without preparation and clear strategies
The data production process can be confusing and inefficient
Personally, conforming to the set frame above
And clearly, accurately proceeding with only its related jobs, were very easy
But sometimes, you may wonder, why are we proceeding this way?
You may think that this is very inefficient
As long as you're not running out of time
Sharing opinions accurately with the team members
and exchanging feedback are very important aspects
The next is one of the core aspects of project management:
Resource management
One of the common problems of carrying out projects is
The lack of understanding on effective resource management
and maximum utilization of resources
Resource management isn't all about distributing resources
It's a way to increase the speed and efficiency of the project
Through correct resource management
We can increase the possibility of the success of the project
What are resources? Resources are defined as
Manpower, budget, time, and equipment needed to execute the project
Assigning these resources
are done after identifying the required resources for each job
This is based off of project range and schedule
Correct resource designation
is essential for efficient procedure of the project
Let me tell you about management strategies
That allow fast project process through these resources
Resource management strategy for speeding up the project 1 The first is determining priorities
All jobs within the project don't have the same importance
By designating resources based on priority
We can focus on the most important job
Resource management strategy for speeding up the project 2 The next is flexible usage of resources
In order to flexibly react to changes of the project
We adjust the resource designation
This helps with reacting to unexpected situations
and minimizing delay of the project
Resource management strategy for speeding up the project 3 Let me tell you about efficiently distributing the resources
Avoid excessive designation of resources
Through resource analyzation, designate the right amount of resources to each job
and speed up the project
I always try to keep this in mind
When proceeding with the project
However, since human resources require the most amount of money
I always try to use the minimum amount of staff
These methods would always put excessive amount of work
On myself as well
And sometimes, we would be unable to keep the deadline of the goal
Or be unhappy with the quality
Personally, out of the resources
I think the human resources have to be treated the most rationally and conservatively
Let me tell you about tools and techniques
That optimizes these resources
Project management has various tools
Depending on each company and person
Google platforms, or Notion, Asana, Trello, Jira
are project management tools being used in many various ways
They make resource designation and work tracking very easy
Communication tools such as Slack are used widely these days as well
These allow real-time update
And clear communication amongst the team
Resource management, for successfully leading a project
is a very important part
If you consider even a little bit of the aspects I mentioned today
You will be able to efficiently carry out the project
and reach the goal more quickly
Resource management may seem complicated at first
But in reality, it's the basic part
for clear plan and execution of the project
Apply these rules and strategies step-by-step, have confidence,
And increase your project management abilities
By effectively managing resources, you can
Effects of effective resource management Reduce the unneeded aspects, optimize workflow
And strengthen teamwork within the team
This important part of this process is maintaining flexibility of the plan
While focusing on the goal of the project
Changes always come at the most unexpected times
So prepared flexibility will allow you to convert
the opportunities of challenge
MBTI is one of the most-mentioned things today
Do you know the difference between J and P?
J plan ahead, and P improvise a lot
I heard an interesting idea about this
It's not that P don't plan
It's just that they hate to make plans and then change them
So they end up improvising
When preparing for a project
We need to always keep in mind that plans may change
And we need the ability to react flexibly
I talked about this with a team member once
If the plan will not be executed anyways
Why do we plan?
We had a talk about why we put in the energy to plan in the first place
Plans may not be the way for every kind of work out there
However, in my experience, setting the goal
Breaking down the timeline and work
And setting the resources ahead of time
Allowed us to maintain our goal even in time of trouble
And continue going forward
Even for me as well, as I proceed with the work with my teammates
I continue to think about better ways
I hope those of you who joined us today
will also think together and find your own ways
Thank you
SUMMARY Planning step: Brainstorming and goal-setting
Ideation Learning the process of idea specification and procedure methods
Setting the basics for goal accomplishment through brainstorming with many conditions, idea selection, improvement and development
Importance of goal-setting The core of ideation process is in the goal-setting
Goals are important because they're used for directionality, motivation, and the standard for measuring accomplishment
Effective goal-setting methods are in SMART, short-term and long-term goal setting, and flexibility
Preparation step: timeline setting and plan development
Setting the project timeline
Establishing the project pipeline The basic setting of timeline based off of the pipeline
Visualizing plans
Effective information deliverance through visualization of plans There are traditional and expanded methods
Execution step: resource management and data production
Securing essential resources for the project
Secure the resources ahead of time by securing human resources and the required technical and software resources
Strategies for producing data at the execution step
Goal of production and management of resource usage Important of feedback for improvement
Speeding up the project through resource management
Ways to manage resources and have optimization Set priorities, distribute resources flexibly and efficiently, tools for resource management